infra/docs/plans/2026-06-07-multi-user-workstation-design.md

Multi-User Workstation — Design

• Date: 2026-06-07
• Status: designed (grilled extensively); not yet implemented
• Owner: Viktor (wizard)
• Builds on: the t3code multi-user setup (docs/plans/2026-06-01-t3-auto-provision-*), the k8s_users multi-tenancy (docs/architecture/multi-tenancy.md), and the cloud-init VM-reproducibility decision (memory id=1575).
• Glossary: see infra/CONTEXT.md → "Workstation (multi-user devvm)" for the canonical terms used here (devvm, Workstation, RBAC tier, Workstation profile, Config inheritance, Config base, Infra visibility).

Goal

Let any onboarded person get a fully-configured Claude Code Workstation on the devvm that inherits Viktor's config live (his edits propagate with no per-user sync), bounded by their own permissions (read infra code + RBAC-scoped cluster view, never secrets), provisioned by one declarative roster + one idempotent script, and reproducible from git so the VM can be rebuilt from a template.

How we got here (so the rationale isn't re-litigated)

This was stress-tested down several branches before landing:

1. Adopt a CDE? Researched Coder / Gitpod-Ona / Eclipse Che / DevPod / OpenHands (2026-06-07). The category consolidated to "Coder or Che, or build it." Coder is architecturally a great fit but the role model we need is Premium-gated (groups + OIDC group→role sync + template ACLs are all paid), its agent UI is mid-transition (Tasks→Agents, Sept 2026), and it still needs custom glue. ~80% of the hard parts are already solved by our stack. → Build on the existing stack (ADR-0001).
2. K8s ephemeral pods vs devvm OS users? Ephemeral pods are maximally declarative but, at ~3-4 trusted users, re-platforming the agent + per-pod persistence is overkill; the devvm model already runs and config-push is easier on one host. → devvm Linux users (ADR-0002).
3. Config inheritance — sync vs live? A periodic sync/seed was rejected; the requirement is live inheritance ("I edit, everyone has it"). Realized via each subsystem's native machine-wide layer + a per-user layer on top (ADR-0003) — not OverlayFS (kernel disallows live lowerdir edits), not Nix (rebuild, not live), not bespoke symlink-only (clumsy per-item override).

Core model

A person's RBAC tier drives one Workstation profile. Inheritance: wizard authors a Config base once; every child user (emo, anca, gheorghe) inherits it live through native machine-wide layers and may add their own on top. What differs per tier is Infra visibility and cluster scope — never the inherited config. Onboarding is declarative: a git roster + an idempotent provisioner.

Components

1. Roster — the SINGLE source of truth (in git, full lifecycle)

A git-committed map keyed by os_user; it drives the entire lifecycle (onboard → reconcile → offboard). It carries the multiple identifiers a person actually has (verified live 2026-06-08 — they differ!):

# infra/scripts/workstation/roster.yaml — THE source of truth
# os_user (key) → authentik_user (login local-part) · k8s_user (k8s_users key) · tier · namespaces
users:
  emo:       { authentik_user: emil.barzin, k8s_user: emo,  tier: power-user }
                  # NET-NEW cluster identity — emo is NOT in k8s_users today
  ancamilea: { authentik_user: ancaelena98, k8s_user: anca, tier: namespace-owner, namespaces: [plotting-book] }
                  # ALREADY a namespace-owner — preserve plotting-book; do NOT re-provision
# gheorghe:  { authentik_user: vabbit81,    k8s_user: vabbit81, tier: namespace-owner, namespaces: [vabbit81] }
                  # already a cluster namespace-owner; uncomment when he wants a devvm workstation
# wizard (admin) is the base author; not provisioned as a child.

Single source of truth (SSoT): the roster is authoritative; everything else is derived or validated against it — never hand-maintained in parallel:

• /etc/ttyd-user-map + /etc/t3-serve/dispatch.json are regenerated from the roster each reconcile (not appended).
• The Authentik T3 Users group membership is reconciled from the roster (a member ⇔ a roster entry).
• The reconcile validates roster.tier against the live k8s_users role and fails loud on mismatch (e.g. roster says power-user but k8s_users says namespace-owner) — so the workstation tier and the cluster tier can't silently diverge. k8s_user/namespaces are reconciled into k8s_users (or asserted to match for pre-existing users).

os_user is the pinned key (no email→username derivation — avoids the ancaelena98-vs-ancamilea trap). Onboard = add an entry + reconcile; offboard = remove the entry (see "User lifecycle").

2. Eligibility gate (Authentik group, edge-enforced)

A T3 Users Authentik group gates t3.viktorbarzin.me at the edge via a one-branch addition to the existing stacks/authentik/admin-services-restriction.tf expression policy (if host == "t3.viktorbarzin.me": return ak_is_group_member(request.user, name="T3 Users")). Non-members 302→login, never reach the box. Verified earlier: X-authentik-groups already reaches the dispatcher (it's in the forward-auth middleware authResponseHeaders), so a dispatcher-side second check is possible but the edge gate is the primary.

3. Provisioning (idempotent script + roster)

Extend the existing root reconcile (infra/scripts/t3-provision-users.sh) to read roster.yaml and, per entry, converge:

• useradd the OS account if missing — constrained per tier (see §6);
• assign per-tier groups;
• drop the per-user identity-scoped kubeconfig + Vault helper;
• append the <authentik_user>=<os_user> line to /etc/ttyd-user-map;
• systemctl enable --now t3-serve@<os_user>;
• provision a writable git-crypt-locked clone at ~/code for non-admins only if absent (§5; never replaces an existing ~/code).

Run via the existing systemd timer (OnBoot + periodic) for self-healing, plus on-demand after a roster edit. Account creation is the one new privileged step; it lives only in this root reconcile.

4. Config inheritance (native machine-wide layers — ADR-0003)

wizard authors the Config base (a git checkout of the dotfiles/config-base repo on the devvm). It materializes into the OS's native machine-wide layers, which every user inherits live:

Verified 2026-06-08: t3 is itself built on @anthropic-ai/claude-agent-sdk and opts into settingSources: [user, project, local]; the SDK also reads /etc/claude-code/managed-settings.json independently. So the managed layer + ~/.claude reach both surfaces — the t3 web UI and a terminal claude. Two caveats: it's Claude-specific (a t3 user who picks Codex/OpenCode won't inherit Claude config), and rules/ loads via the per-user user source (so Task 1.1's "managed-claudeMd vs per-user symlink" question stays real).

What inherits	Base location (machine-wide)	Native mechanism (live)	Per-user override
Claude skills/prompts/rules/CLAUDE.md/hooks/settings	/etc/claude-code/managed-settings.json + managed skills	Claude merges enterprise ⊕ user; auto-reloads	~/.claude/skills… (adds; base authoritative on clash)
Shell (zsh/aliases/env)	/etc/zsh/zshrc, /etc/profile.d/*.sh, /etc/skel	sourced at login; skel seeds new homes	~/.zshrc layers on top
Tools/binaries	system-wide /usr/local + apt manifest	one host → shared /usr	pip install --user in ~

wizard edits the base → commit → every child inherits on next prompt/login. No copy, no mirror, no drift (this replaces today's hand-mirrored per-user setup — the documented emo-drift pain, memory id=3205/4015). Per-user mutable state (~/.claude.json, .credentials.json, projects/, history) is never shared — local only. (Caveat: the managed layer natively covers settings/skills/claudeMd; the bespoke ~/.claude/rules/ + agents/ dirs are delivered via the managed claudeMd OR a per-user symlink to the base — pinned in plan Task 1.1. This is also what replaces the old start-claude.sh: cd /home/wizard/code hack: config now comes from the managed layer regardless of CWD, so a new user's launcher just cd ~/code.)

5. Infra access (per-user writable locked clone — changes NOT gated)

Each non-admin gets their own writable, git-crypt-locked clone of the monorepo at ~/code:

• A keyless clone (filter.git-crypt.smudge=cat): all code/docs are plaintext; the git-crypt'd secret files (infra/secrets/, infra/terraform.tfvars) stay \0GITCRYPT\0 ciphertext blobs. They read the code, never the secrets (the repo is public anyway; only git-crypt'd files are sensitive).
• Writable + ungated: they edit, commit, and git push to Forgejo freely — no read-only mount, no PR gate. Safe because pushing infra master does NOT auto-apply (infra is applied manually via scripts/tg apply; memory id=4355). Per-user clones also remove the old shared-tree commit-entanglement hazard.
• The real boundary is apply-time, not the repo: a non-admin can change code but cannot make it take effect — scripts/tg apply needs a write-capable Vault token (vault login -method=oidc → vault-admin) + cluster RBAC their tier lacks.
• Trade vs the earlier live mirror: the infra repo's own CLAUDE.md/code now updates via git pull (standard dev flow), not instantly. The high-value live inheritance — Viktor's skills/prompts/rules/global CLAUDE.md — is unaffected (it flows through the machine-wide managed layer in §4, not the repo).

6. Permission model

Tier	OS account	sudo / docker	code-shared + git-crypt	infra repo	kubectl (own OIDC, per tier)	Vault (own OIDC)
admin (Viktor)	wizard	✅ / ✅	✅ (unlocked)	unlocked R/W tree; can tg apply	cluster-admin	vault-admin
power-user (Emo)	emo	❌ / ❌	❌	own writable locked clone (push free; no secrets; can't apply)	cluster-wide read-only, no Secrets	scoped read
namespace-owner (Anca)	ancamilea	❌ / ❌	❌	own writable locked clone (push free; no secrets; can't apply)	admin in own namespace (full R/W in-ns) + namespace/node LIST only	own-namespace paths

Layers: Authentik group (eligibility) → OS account 0700 home + per-tier groups (no sudo/docker for non-admins; rootless podman if containers needed) → per-user OIDC kubeconfig + Vault so each session acts as its own identity, never Viktor's. kubectl is enabled per tier — the provisioner installs each user's kubeconfig at the scope above (admin = cluster-admin; power-user = cluster-wide read-only, no Secrets; namespace-owner = admin in their own namespace), reusing the existing k8s_users / dashboard-SA machinery (memory id=4042). Changing infra is never gated at the repo; it's gated at apply — only admin can scripts/tg apply (write Vault + cluster RBAC). Per-user creds live in each 0700 home; wizard's ~/.vault-token (0600) is unreadable to others.

Cluster-RBAC reality (verified 2026-06-08) — two corrections + identity facts:

• power-user role: the existing oidc-power-user ClusterRole grants cluster-wide read+write+Secrets and is currently unbound — NOT the read-only-no-Secrets tier ADR-0005 wants. So power-user needs a NEW oidc-power-user-readonly ClusterRole (get/list/watch on non-secret resources cluster-wide, NO secrets), bound to emo's OIDC email. Do not reuse the existing role.
• kubeconfig is OIDC, not SA-token: the apiserver carries live --oidc-* flags for the kubernetes audience and accepts Authentik OIDC; the "apiserver rejects OIDC" note in dashboard-sa.tf is dashboard-audience-specific (the multi-issuer authentication-config isn't live). Install kubelogin, smoke-test the OIDC path first, and fall back to the per-user SA-token (dashboard) pattern only if it fails.
• identity reality: emo has no k8s_users entry today → power-user is a NET-NEW grant; anca is already namespace-owner of plotting-book and gheorghe (vabbit81) of vabbit81 — preserve, don't re-provision.

Shared-host caveat: a multi-user host is a softer boundary than pods — it relies on standard Linux hardening. Appropriate because these are trusted people. If a user must ever be untrusted, that's the signal to revisit K8s pods. Note: non-admins' Claude/t3 runs --dangerously-skip-permissions (autonomous tool execution as their uid) — bounded by the 0700 home + no-sudo/no-docker sandbox, but a conscious accepted trade.

7. Secrets & auth (per-user, injected — never in the Config base)

The Config base / machine-wide managed layer is secret-free. Everything carrying a token/auth is per-user, in the user's own 0600 files, and never machine-wide — per the Google-Workspace-MCP precedent (id=4553: "do NOT move a secret-bearing MCP server into machine-wide config"; one user literally can't read another's ~/.claude.json).

Auth / token	Lives in (per-user, 0600)	New-user provisioning (from Vault)
Claude OAuth	~/.claude/.credentials.json (or CLAUDE_CODE_OAUTH_TOKEN)	the shared Enterprise token (earlier decision) or own interactive login; emo keeps his own
claude_memory MCP	~/.claude.json mcpServers + MEMORY_API_KEY in settings.json env	DEFERRED — not a risk now (Viktor, 2026-06-08). Per-user memory isolation needs a service-side _key_to_user map edit + redeploy (claude-memory-mcp, GHA repo 78), not just a Vault write — NOT built now. For now a new user gets a simple key or omits memory; revisit if isolation becomes a concern.
ha MCP (token-in-URL)	~/.claude.json	shared ha_sofia_mcp_url from Vault secret/openclaw (one HA instance; shared secret, per-user file) — only if HA-eligible
playwright MCP	per-user systemd unit (own port) + localhost entry	existing per-user playwright pattern (id=4015); non-secret
context7	plugin-provided	non-secret (plugins layer)

The root provisioner READS these from Vault and writes them into a new user's home — if-absent, never clobbering an existing user's working config. Minting a new per-user memory key needs an admin Vault write (vault login -method=oidc; the agent token can't write KV — id=4181) → an admin onboarding step. emo's existing MCP/auth is untouched (additive-only): managed-settings.json carries NO env secrets, so his MEMORY_API_KEY and his ~/.claude.json MCP servers keep working exactly as today.

beads (bd) credential — gap found 2026-06-08: a per-user infra clone does NOT include the Dolt credential (.beads-credential-key is git-ignored), so the provisioner must drop it (or set DOLT_REMOTE_PASSWORD) into the user's ~/code/.beads/ — else bd resolves the central server (10.0.20.200:3306) but fails auth. bd does not depend on code-shared (it's server-mode against the central Dolt), so the emo cutover doesn't break bd if his credential is provisioned.

Capacity & prerequisites

The devvm is the binding constraint — address before onboarding active users. Verified 2026-06-08: devvm has 24 GB RAM (the proxmox-inventory.md "8 GB" is STALE → fix that doc), ~8 GB free, 0 swap; wizard alone already runs ~20 sessions (~10 GB RSS). Each interactive Claude session is ~300–700 MB; each user adds one persistent t3-serve daemon (~430 MB). 3–5 active users × several sessions would exhaust RAM → with 0 swap the failure mode is OOM-kill of live sessions (everyone's), not graceful slowdown — also a ~/.claude.json corruption trigger (id=2320/2321: multi-session writes + disk pressure).

Prerequisites (do FIRST): (1) add swap to the devvm (OOM-kill → graceful pressure); (2) optionally bump RAM (PVE-side — devvm is NOT TF-managed, id=1575); (3) set a per-user RAM budget + a max-concurrent-active-users ceiling; (4) memory/disk-pressure monitoring on the devvm. CPU (16 cores, ~7%) and disk (/ ~28 GB free) are fine for now.

User lifecycle (onboard → reconcile → offboard) — the roster drives all of it

The roster is the SSoT for the whole lifecycle, not just creation:

• Onboard: add a roster entry (the reconcile also adds them to the T3 Users Authentik group). The reconcile creates the constrained account, seeds config inheritance, provisions the per-user OIDC kubeconfig + locked clone + MCP/auth (+ the bd Dolt credential), starts t3-serve@<u>.
• Reconcile (routine, additive-only): converges missing state UP; never strips an existing user (the don't-break-emo guarantee). Safe to run anytime.
• Offboard (REMOVE the roster entry): the destructive half — gated + staged, NOT the routine timer:
  1. Reversible cut (on roster removal): stop+disable t3-serve@<u>; drop the user from /etc/ttyd-user-map + dispatch.json (regenerated → 403 at the dispatcher); remove from the T3 Users Authentik group (edge-blocked); passwd -l <u>. Access fully cut; nothing deleted.
  2. Cluster revoke: remove their k8s_users entry + apply (drops RBAC binding + kubeconfig validity) + revoke shared-token / memory creds.
  3. Destructive (explicit, separate, never auto): archive ~<u> (tar → backup), then userdel -r. Irreversible — requires explicit go-ahead.
• Write docs/runbooks/offboard-user.md (the link in multi-tenancy.md currently dead-ends). Rollback of step 1/2 = re-add the roster entry + reconcile.

Incrementality & migration (don't break emo)

emo has a working setup that must not break: his t3-serve@emo (port 3774) + ~4 concurrent live Claude sessions (id=2320); his own ~/.claude + ~/.claude.json (MCP servers incl. ha token-in-URL and his MEMORY_API_KEY); his ~/code symlink into wizard's tree; code-shared + docker membership; tmux/playwright units. Hard guarantees:

• The idempotent reconcile is ADDITIVE-ONLY. It creates missing accounts/config/instances and adds a user's tier-appropriate access, but it never removes an existing user's groups, never replaces an existing ~/code (skip-if-exists), and never writes into an existing ~/.claude / ~/.claude.json. Running provision-users.sh at any time is therefore a no-op on emo's existing state — safe to run repeatedly.
• Every destructive/tightening step is SEPARATE, explicit, idle-gated, and reversible — never part of the routine reconcile.
• Phases 0–4 are additive and verified non-breaking. After each, confirm emo's live sessions, his ~/.claude/MCP, his ~/code, and his groups are unchanged.

Rollout order:

1. Config base + machine-wide managed layer → wizard + emo inherit wizard's skills/prompts. Additive: the managed layer only ADDS; it must not set keys/hooks that override emo's working ~/.claude / MEMORY_API_KEY / MCP servers. Verify emo's existing sessions + MCP still work.
2. Roster + provisioner alongside the current /etc/ttyd-user-map (idempotent; ancamilea already provisioned; emo's instance untouched).
3. Per-user writable locked clones provisioned only for users without an existing ~/code — emo's symlink is left intact (skip-if-exists).
4. Per-tier kubeconfig installed only if absent (existing ~/.kube/config backed up, never clobbered) — emo's current kube access untouched.
5. emo cutover — the ONLY step that changes emo; opt-in + reversible, never auto-run: (a) record rollback state (readlink ~emo/code, id emo, copy of start-claude.sh); (b) idle-gate (id=3201); (c) replace his ~/code symlink with his own writable locked clone, point his start-claude.sh at cd ~/code (today it hardcodes cd /home/wizard/code — that is the actual reason his Claude lands in wizard's unlocked tree, so swapping the symlink alone is NOT enough), drop the now-redundant ~/.claude/{rules,skills/file-issue} symlinks into wizard's home (the managed layer / shared base delivers them now), and gpasswd -d emo code-shared. He keeps full edit/commit/push (ungated); loses only secret-read + apply. Rollback (seconds): restore the symlink + start-claude.sh + the ~/.claude symlinks + gpasswd -a emo code-shared. A t3-serve@emo restart only blips his WebSocket (id=3308). Requires explicit go-ahead.
6. Authentik T3 Users group + edge gate last (once instances exist), so no one is locked out mid-migration.

New users (gheorghe; and ancamilea's enhancement) are born into the new model — no migration needed.

Template-readiness ("VM as a template" — future)

Design principle: every bit of devvm setup is an idempotent git script — nothing lives only as hand-typed host state. Three scripts in infra/scripts/workstation/: setup-devvm.sh (package manifest + managed config + config-base clone), provision-users.sh (roster loop), and the roster + manifest data files. When the template is wanted: the devvm becomes a cloud-init Proxmox template (the estate's existing reproducibility pattern, id=1575) that clones the infra repo + runs both scripts → identical devvm. Per-user home data is the only non-template state → add /home to the 3-2-1 backup set, or users re-clone + re-pair on a fresh box.

Key decisions (ADR candidates)

• ADR-0001 — Build on the existing stack, not a CDE. Coder/Che/etc. researched; the role model is Premium-gated or the platform lacks the agent layer, and the homelab scale doesn't justify it. Hard to reverse, surprising ("why not Coder?"), real trade-off.
• ADR-0002 — devvm Linux users, not K8s ephemeral pods. Re-platforming is overkill at this scale; config-push is easier on one host.
• ADR-0003 — Config inheritance via native machine-wide layers + per-user override. Rejected: periodic sync, OverlayFS (no live lowerdir edits), Nix (rebuild not live).
• ADR-0004 — Infra access via per-user writable git-crypt-locked clones (changes ungated). Each non-admin gets their own writable, keyless (locked) clone — read + edit + push freely, no PR gate. Safe because infra apply is manual + admin-only (push ≠ apply, id=4355) and the clone can't decrypt secrets. Rejected: the shared read-only mirror (gated changes) and the shared unlocked tree (secret leak + commit entanglement). Trade: repo-local CLAUDE.md updates via pull, not live (global config inheritance stays live via §4).
• ADR-0005 — Power-user = cluster-wide read-only (no Secrets), via a NEW dedicated ClusterRole. Re-widens cross-tenant READ for the trusted power-user tier only — but via a NEW oidc-power-user-readonly ClusterRole (get/list/watch, NO secrets), NOT the existing oidc-power-user (which grants read+write+Secrets and is unbound). Bound to the user's OIDC identity (kubelogin) — the apiserver accepts Authentik OIDC for the kubernetes audience; the dashboard's SA-token pattern is for the dashboard UI only.
• ADR-0006 — The roster is the single source of truth for the FULL lifecycle. roster.yaml drives onboard and offboard; /etc/ttyd-user-map, dispatch.json, and Authentik T3 Users membership are derived from it, and tier is validated against k8s_users (fail-loud on mismatch). Rejected: hand-maintaining the four membership lists in parallel (guaranteed drift). Offboarding is first-class + staged (reversible cut → cluster revoke → gated userdel), not an afterthought.
• ADR-0007 — Add swap + a capacity budget to the devvm before onboarding active users. A shared 24 GB / 0-swap host OOM-kills live sessions under multi-user load (wizard alone runs ~20). Swap + a max-concurrent ceiling are prerequisites, not follow-ups.

Out of scope / deferred

• Zero-touch auto-provision on first Authentik login (admin runs the provisioner / the timer converges — simpler at this scale).
• K8s per-user pods (revisit only if a user must be untrusted, or scale grows large).
• The actual cloud-init template conversion (design for it now; do it when wanted).
• Per-user memory isolation (own namespace / service-side _key_to_user map + redeploy) — deferred; not a risk now (Viktor, 2026-06-08). Revisit if memory cross-read becomes a concern.

Verification (acceptance)

• A new roster entry + provision-users.sh → the user can log into t3.viktorbarzin.me and lands in a configured Workstation with Viktor's skills/prompts.
• wizard edits a skill/CLAUDE.md in the base → a child's next prompt sees it (no pull).
• A child's kubectl/vault is bounded by their tier (kubectl enabled per tier: power-user = cluster-wide read-only; namespace-owner = read/write in own ns only); a non-admin cannot read git-crypt secrets nor escalate.
• A non-admin can edit + commit + push their infra clone freely, but cannot scripts/tg apply (no write Vault / cluster RBAC) — changes don't take effect until an admin applies.
• Re-running the provisioner is idempotent (no changes on a converged host).
• provision-users.sh + setup-devvm.sh reproduce the setup on a fresh host from git.